Vanderbilt University

Subcontracts Analyst

Work at Vanderbilt

City: Nashville, TN, US

Employer Reference: 10006374

Company Description

Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

  • Working and growing together as a community of communities... we are One Vanderbilt.
  • Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
  • Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

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Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.

Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Job Description

The Sponsored Programs Contract Analyst for Subcontracts is part of Sponsored Programs Administration at Vanderbilt University and is a key individual responsible for supporting all departments and faculty researchers with the administration of both incoming and outgoing subcontracts. This position involves generating outgoing and reviewing incoming subawards and coordinating of execution of said subawards. Reporting directly to the Senior Assistant Provost for Sponsored Programs Administration and Compliance, the Sponsored Programs Contract Analyst for Subcontracts serves as liaison/customer service representative between departmental staff, faculty, and sponsors. The Sponsored Programs Contract Analyst for Subcontracts will, first and foremost, draft and review both incoming and outgoing subawards. This involves a detail-oriented mind along with the ability to interpret sponsor guidelines and policies and other ad hoc problem solving.

Key to success is the ability to serve as a liaison between departmental staff, faculty, and sponsors.

Sponsored Programs Administration (SPA) supports and advocates the University’s mission through leadership and expertise ensuring compliance with relevant regulations. SPA serves as a central resource providing guidance and stewardship by supporting the entire research community. SPA processes proposals and negotiates grants, contracts, and other agreements. SPA values and promotes integrity, innovation, knowledge, collaboration, and effectiveness.

Duties and Responsibilities

  • Accurately assesses information and is detail oriented in the creation and review of subawards. Considers the long-term implications of actions today and advises employees appropriately. Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.
  • Collaborates with other parties, both departmental, and outside of Vanderbilt regularly related to the status of subcontracts, as well as any edits that need to occur.
  • Manages time, activities, and outcomes well so that progress stays on track. Cleans up after themselves and keeps meticulous files, as this position is really the best line of defense for catching mistakes (particularly related to budgets and periods of performance).
  • Considered an expert in the file management system used by Vanderbilt for subcontracts, while being ready to become the same for any system changes that might come down the pike.
  • Customer service is key in this role. Being able to assume positive intent of others is essential.
  • Being able to spot issues that are outside of the role’s wheelhouse is also imperative, as these issues should be run up the supervisory chain for additional review.
  • Autonomy is key in this role, as there are at times high workloads where focus and time management become critical to success.

Qualifications

  • An Associate’s degree plus two years’ relevant experience is necessary.
  • A Bachelor’s degree is strongly preferred.
  • Competency with computers, outlook, excel, Microsoft Office Suite, and Adobe Acrobat is necessary.
  • Experience in an office environment is necessary.
  • VERA, and various other systems knowledge internal at Vanderbilt is preferred.
  • Vanderbilt University experience is strongly preferred.

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Vanderbilt University is committed to the principle of equal opportunity. Vanderbilt University does not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, military service, or genetic information in its administration of educational policies, programs, or activities; admissions policies; scholarship and loan programs; athletic or other University-administered programs; or employment. Accessibility information. Vanderbilt®, Vanderbilt University® and the Vanderbilt logos are trademarks of The Vanderbilt University. © 2024

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